Canadian Pony Club Central Ontario

COR Procedures

COR PROCEDURES

The following procedures (and associated forms, if applicable) are available here:


Property Borrowing

Check the COR Property Inventory to see what is available.

Booking:

  • Contact the Property Chair no less than 6 weeks before the event to make initial arrangements. When you make your request, be specific with the items you need, when those items are being picked up and when they will be returned. Please be flexible with your pick up dates & times as the Property Chair has a busy schedule as well.
  • Call again the week before you are planning to pick up the equipment to confirm the arrangements.

Pickup/Equipment Deposit:

  • A personal cheque for $50 must be left as a deposit for the items borrowed.
  • An additional $10 deposit for each stop watch borrowed.
  • An additional $50 for each radio borrowed.

Returning Items:

  • All items must be returned immediately – at least in the week following the event, if not the day of the event. Any delay in returning items must be pre-approved by the Property Chair or the deposit cheque will be cashed and the event will be charged for the replacement of the items borrowed.
  • When all items borrowed are returned in good condition, the Property Chair will return the deposit cheque. Otherwise, the cheque will be cashed and the event will be charged for the replacement of the items that are damaged or missing. If you wish the cheque to be returned (rather than destroyed) then please leave a self addressed stamped envelope with the deposit.
  • DO NOT pass equipment directly on to another event unless you are directed to do so by the Property Chair, otherwise you will be held responsible for this event returning the items and any damaged or missing items.
  • Please return all numbers in the correct order.
  • Notify the Property Chair immediately if batteries or other items need replacing.

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Publicity/Web Permission

        COR Executive members and Branch DCs/ADCs are requested to give permission for the use of their name and address (preferably email) on our Pony Club Web pages for the purpose of providing a contact between the Pony Club and the public and as a contact for the other Pony Club members to get information about the discipline or Branch they are responsible.  If the Branch DC/ADC does not have email, an alternate Branch email contact is requested.

( html form, 1 page )

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Expense Reimbursement

An Expense Report form must be submitted to the Regional Treasurer, preferably with the associated invoices or receipts, for reimbursement of appropriate expenses.

To request National or International travel funding as noted below, a Travel Request form should be submitted to the appropriate Discipline chair who in turn should submit requests for eligible competitors to the Regional Treasurer prior to the Regional AGM for the year that the member funding is eligible.

Central Ontario Region provides a travel grant of $100
to members and chaperones traveling to any National or International event
not held in Central Ontario Region.

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